Event Production Timeline: 30 Days to Show Day

30 days out: define the production

Confirm the event objective, venue, audience, agenda, room plan, production scope, service partners, decision-makers, and budget approvals.

21 days out: connect the details

Review venue access, power, placement, loading, house requirements, presenters, performers, media, branding, music direction, and technical responsibilities.

14 days out: build the working plan

Update the agenda and room plan, confirm equipment and personnel, collect presentation details, define cues, and schedule rehearsals or system checks.

7 days out: confirm execution

Finalize contacts, crew calls, loading instructions, media files, microphone assignments, music cues, weather plans, setup timing, guest arrival, and strike requirements.

1 day out: protect the essentials

Distribute final documents, confirm access and contacts, back up media, charge devices, and avoid untracked last-minute changes.

Show day and follow-up

Complete setup and checks, brief presenters and operators, manage approved cues, document material changes, complete strike, and capture follow-up needs after the event.